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Administrative Assistant

    Primarily support 3 Senior Leaders on our Post Acute Sales team as well as be a resource for others in the department.
    • Answer and direct all phone calls. If needed, provide coverage for other departments
    • Organize and schedule appointments
    • Plan and coordinator meetings
    • Take detailed meeting minutes as needed
    • Write and send emails, letters, faxes and other communication
    • Assist in the preparation of regularly scheduled reports
    • Develop and maintain a filing system in the appropriate areas
    • Update and maintain office policies and procedures, such as sales rep list, office phone list and cell phone list
    • Meeting logistics including catering orders, printing name badges, and reserving meeting rooms
    • Order office supplies and help resolve printer/copier issues
    • Deliver mail
    • Order and approve business cards for your assigned sales force
    • Travel arrangements
    • Create and reconcile expense reports
    • Work with other assistants in the company to resolve requests and questions from various senior managers
    • Assist sales reps with event approvals, check requests, sample orders and other miscellaneous requests
    • Be available to set up and support large national sales meetings which occur multiple times a year? ?

    Medline offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match. And much more!


    Education
    • High school diploma or equivalent.
    Additional
    • At least two years of previous experience in similar role
    • We are looking for someone who is a proactive / forward thinker.? A must for the constantly changing schedules
    • Strong knowledge of the Outlook system, Concur (a plus) and experience scheduling of multiple meetings for the Sr. management team a plus
    • Working knowledge of office equipment, like printers and fax machines
    • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
    • Excellent time management skills and the ability to prioritize work
    • Attention to detail and problem solving skills
    • Be able to travel either locally or out of state if necessary, although only occasionally
    • Excellent written and verbal communication skills
    • Strong organizational skills with the ability to multi-task


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