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Administrative Coordinator

Stepan Company is a global manufacturer of specialty chemicals headquartered in Northfield, Illinois United States and located throughout North and South America, Europe and Asia. Founded in 1932, we provide innovative chemical solutions for a cleaner, healthier, more energy-efficient world.
Provide key support services to Technical Directors as well as assigned work groups/departments.
Coordination of key department processes: SAP requisitions, Ariba purchase orders, ProCard purchases, understanding and maintaining the budget, maintenance of multiple databases, new employee preparation and orientation, safety programs, etc.
Execute a variety of activities including report formatting, procurement, travel planning and arrangements, training/conference registration/arranging, meeting planning, subscriptions, expense reports, reorganization assistance, report writing support, calendar management, computer assistance/training, census coordination, sample label preparation, presentation design and clean-up, time keeping, and general administrative functions (copying, faxing, mail, etc).
Exercises considerable discretion and independent judgment, particularly in handling sensitive information. Enhances value of output by making improvements in documents and making work group activities/projects run smoothly.
Work independently to perform day to day functions.
Maintain organized, complete, and accurate electronic and hardcopy files.
Maintain 'Analytical Methods' database per the ISO Work Instruction: open Methods for review and updates, send updates through the approval process, the contact for all Method communications, etc.
Will cover 2 ? 4hrs per month at the front receptionist desk, answering the general Stepan phone line while the permanent receptionist is on break.
Additional administrative duties as needed.
Qualifications/Requirements:
Bachelor's Degree is preferred If not, an Associates Degree is required.
1 ? 3yrs experience preferred.
Demonstrated computer and database skills: Word, PowerPoint, Excel, Lotus Notes, Procard, Ariba, Adobe Writer, etc.
Excellent interpersonal skills and a fast learner.
Demonstrates the Stepan Core Values: Customer Focus, People First, Integrity, Growth & Innovation, Continuous Improvement, and Sustainability.
General:
Must be proficient in all Microsoft Office and Lotus Notes applications and willing to learn specific database and web applications.
Must be able to work in Northfield laboratory.
Must be able to sit, stand, communicate by phone/email, and use a PC for extended periods of time.
Must have an attention to detail and possess good organization skills.



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